Privacy Policy

Last Updated: May 2026

This Privacy Policy describes how our organization collects, uses, and shares your personal information when you visit our website or use our services. This policy ensures transparency, accountability, and the lawful handling of your data.

1. Data We Collect

We collect information that identifies or could reasonably be linked to you ("Personal Information"). This includes:

• Identifiers: Name, email address, IP address, and account credentials.

• Sensitive Information: Data provided for specific services, handled with enhanced security measures.

• Usage Data: Information on how you interact with our website via cookies and analytics.

2. Legal Basis for Processing

In compliance with applicable privacy laws, we process your data based on the following frameworks:

• Consent: When you opt-in to marketing or specific website features.

• Contractual Necessity: To provide the services or information you have requested.

• Legal Obligation: To comply with regulatory, tax, or fraud-prevention requirements.

• Legitimate Interests: To maintain website security and improve our service offerings.

3. How We Use Your Data

In accordance with our internal safeguards, we use your data to:

• Ethical Processing: Evaluate data use for bias to ensure fairness.

• Data Integrity: Maintain data lineage and provenance for transparency.

• Privacy by Design: Limit individual identification through attribute referencing.

• Communication: Inform you about how your data is used and our privacy goals.

4. Data Retention and Disposal

We adhere to the principle of storage limitation. Personal data is only kept for as long as necessary to fulfill the purposes for which it was collected:

• Account Information: Retained for the duration of an active account plus 2 years.

• Marketing Leads: Retained for 12 months from your last interaction.

• Technical/Security Logs: Retained for 90 days.

• Disposal: Once the retention period expires, data is securely disposed of in compliance with our data disposal procedures.

5. International Data Transfers

To provide global services, your data may be transferred to and processed in countries outside your own. We utilize Standard Contractual Clauses (SCCs) and rigorous vendor management to ensure your data receives a level of protection consistent with applicable laws.

6. Your Rights and Preferences

We provide clear processes for you to manage your information:

• Access and Correction: You may request a copy of your data or request corrections to inaccurate information.

• Right to be Forgotten: You may request the deletion of your personal data.

• Privacy Preferences: Our systems track and honor your stated privacy preferences.

7. Third-Party Sharing

We only share appropriate data with third parties under strict data-sharing agreements. We do not sell your personal information, and all disclosures are tracked in our internal privacy record system (PRV-18).

8. Policy Enforcement

Compliance with these privacy standards is mandatory. We shall make a best effort to record all data privacy efforts and ensure ongoing monitoring.

9. Contact Us

If you have questions regarding this policy or wish to exercise your rights, please contact our designated authority responsible for data privacy governance.